Document Approval

Document approval is a workflow step that requires one or more designated stakeholders to review and sign off on a publication before it goes live. The approver examines the content, branding, and settings, then either approves the document for publishing or rejects it with feedback. This prevents unfinished or incorrect material from reaching the intended audience.

Publishing errors can damage brand credibility, expose confidential data, or violate compliance requirements. An approval workflow creates an explicit checkpoint so that no document is shared until the right people have verified it. For teams with multiple contributors, this eliminates the risk of someone accidentally publishing a draft or an outdated version.

FlipLink includes a built-in [Document Approval](/features/document-approval) feature. When enabled, a publication enters a pending state after the creator finishes editing. The designated approver receives a notification and can preview the flipbook or document exactly as readers would see it. They then approve it for publishing or reject it with comments. Only approved publications become accessible via their share link. The entire approval history is logged so teams have a clear audit trail.

A marketing team uploads a product catalog as a flipbook. Before the link goes live, the brand manager receives an approval request, reviews the layout and pricing details, and approves it. The catalog is then automatically published and ready to share with customers.